Virtual document safe storage is the process of changing physical files into electronic documents for storing, sharing and accessing. It can help reduce the amount of space needed to store physical files document safe storage and increase security by locking down certain portions of a file to specific users.
Online storage systems can be particularly helpful for businesses that deal with a significant amount of paperwork. Paper documents are difficult to track and secure without elaborate security measures and administratively heavy checkout processes and are typically more vulnerable to being stolen or destroyed in a natural disaster like a fire. Electronic documents, on one hand, are easier to track and are less likely to be stolen, and far more resistant to damage.
Egnyte Governance Guide
A virtual document is documentum objects that contain component files (or children). Component files can be different formats of files. The logical order of the components is determined by the virtual document author. This ordering may be different from the logical order of files in an organization based on folders like a traditional file-folder structure. If the logic of components changes, then the entire virtual document must be re-ordered to reflect these changes.
While all businesses can benefit by implementing an online document storage system, businesses that are traditionally paper-centric like law firms and accountants may see significant improvements in productivity when they implement one. A secure online document system will safeguard your data and ensure that your workflows are running smoothly with the right controls.